JOB TITLE:            Accounting Assistant & Customer Relations Co-Ordinator


The accountability of this position is day-to-day bookkeeping, basic accounting: accounts payable (AP) and accounts receivable (AR). Maintenance of excel spreadsheets; creating & managing project admin files. Other accountabilities include tradeshow co-ordination & sales support. General office duties include: reception, answering phones, oversee receiving of materials - related paperwork, ordering office supplies and ensuring that work area is clean, secure and well maintained. 


  1. AP - Posting vender invoices, maintaining the Purchase order List and reconciliation of Vender Statements.
  2. AR - Issue timely invoices and follow up on all payments (produce A/R report) - report any issues to Accounting Supervisor.
  3. Creating and maintaining current project accounting files
  4. Creating and updating new sales contract files
  5. Front line customer communication: both in person and by telephone.
  6. Has a more than basic understanding of CTF’s products & services, and is able to describe our value to clients & professionals.
  7. Track & pass along incoming sales leads to appropriate sales person.
  8. Prepare and administer bank deposits.
  9. Sort incoming mail and distribute to staff.
  10. Update and maintain telephone message system (including holiday messages.)
  11. Support sales team, co-ordinate tradeshow activities (booth, transportation, meetings etc.)


  • A solid understanding of accounting principles, bookkeeping terminology, and Sage 50.
  • Proficient with Excel, Word and Outlook.
  • Strong computer skills for data entry, spreadsheets and database software & basic mathematics.
  • Ability to compare data from a variety of sources for accuracy and completeness & detect errors.
  • Engaging in conversation over the phone, probing for qualifying relational traits.
  • Highly organised, and be able to work positively and constructively with good communication skills. 
  • Ability to multitask and attention to detail.
  • Highly focused & has ability to prioritize right tasks in a timely manner in a fast passed environment
  • Is professional in demeanor & positive in nature
  • Does what they say, says what they do

Please email your resume to include the job title in the subject line. 

We will be in touch with qualified individuals only.

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